A guide to using free templates to make your own newspaper

What Will You Print

At Newspaper Club we print three different formats: mini, tabloid and broadsheet. When you’re designing your newspaper, it’s easiest to start with a template set up to the correct dimensions for the format you want to use. It’s useful to know how much space you have to work with from the outset, so you won’t have to resize your artwork down the line.

In this post you’ll learn how to get started with our blank templates for Adobe InDesign or Scribus or, alternately, how to create your own templates using Microsoft Word or Canva.

Download our newspaper templates for Adobe InDesign or Scribus

You can download templates for Adobe InDesign and Scribus (a free, open source alternative to InDesign) directly from the artwork guidelines for our different formats:


Digital mini guidelines
Traditional mini guidelines


Digital tabloid guidelines
Traditional tabloid guidelines


Digital broadsheet guidelines
Traditional broadsheet guidelines

With these templates, you can start designing straight away — they're already set up to the correct dimensions and include margins for tabloids and broadsheet and bleed for minis.

These templates are only compatible with InDesign and Scribus and won’t work with other layout software like Photoshop or Illustrator.

Create your own newspaper template in Microsoft Word

Not using InDesign or Scribus? You can create a simple newspaper template using Microsoft Word if you’re printing a tabloid or broadsheet. (We don’t recommend using Microsoft Word to make a mini.)

You can download our ready-made Word template for tabloids or create your own following our guides to setting up a template in Microsoft Word for Mac or PC.

This method is recommended for digital printing only, as it’s not possible to export the artwork in the correct format for traditional printing.

Design a newspaper template in Canva

We've heard great things about Canva, a free online design tool that some of our customers have used to make their newspapers. We're working on a detailed guide to designing your newspaper in Canva, but in the meantime you can create a blank template following the steps below:

1. Create or log in to your Canva account

2. Click the "Create a design" button at the top right of the screen

3. At the bottom of the drop down menu, select "Custom size":


4. Change the units to mm and add the dimensions for the newspaper format you're printing — in the example below I've used the dimensions for our digital tabloid:


5. This will open the design tool and show a blank document set up to your dimensions. Add a title to your newspaper at the top of the screen — in the example below we've called it "Tabloid Newspaper Template."

Click "Add page" below the document to add as many pages as you'll have in your newspaper (remember that most of our newspapers need pages in multiples of 4):


A note on margins: Canva adds a 25mm margin around your document by default, which is bigger than our minimum required margins. You can stick with the 25mm, but if you want to use the whole printable area check our artwork guidelines.

For minis, you'll need to add bleed — check the artwork guidelines for our digital minis or traditional minis. Canva explains how to set up bleed in their guide to margins, bleed and crop marks.

7. Save your template from the File menu:


8. You'll be able to go back to your template at any time from the left hand side bar on Canva:Canva7

How to export your newspaper as a PDF

Even if you've used one of our templates, it’s important to check your export settings are correct or we might not be able to print your newspaper. Our export guide explains how to get your file ready to print.


Some software doesn't export a PDF in CMYK format, which is what we need for newspaper printing.

If you're printing digitally, you don't need to worry about it — our software will usually do the conversion for you. We don't recommend using online PDF converters as they generally don't produce high-quality PDFs.

If you're printing traditionally and not sure if you can export your file in CMYK, we recommend emailing us before you start your design to make sure the file will be set up correctly.

More questions?

If you have any more questions about using or creating a template, just get in touch with our team at support@newspaperclub.com and we're happy to help.

Ready to make a newspaper? Get started with our free sample pack.

Get free samples


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